Annual Conference 2015 - Exhibitor Information Package
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40th Annual Conference
October 20-23, 2015 | Miami


EXHIBITOR INFORMATION

If you have any additional questions please e-mail us or call 631.928.6954

Program | Map of Exhibit Room | Exhibit Space Guidelines
Hotel Shipping Instructions | Hotel AV Service Request Form


BEFORE THE EVENT

AT THE EVENT




COMPANY LOGO & DESCRIPTION
We will include your company logo on the event webpage and a brief company description will appear in the printed program and the conference mobile app.

Logos
: In jpeg format (saved as RGB or CMYK, 300 dpi, maximum image quality)
Company Description - Please provide a brief description (approximately 100 words). CASRO reserves the right to edit prior to publishing.
 
Please email your logo and description to meg.collins@casro.org
_________________________________________________________________________________________________
RENT AUDIO/VISUAL EQUIPMENT

Included in the exhibit fee are the following:
  • Skirted six-foot table
  • Two Chairs
  • Electric/Powerstrip
  • Wireless Internet
    (connection will be available in the exhibit room only. CASRO is not responsible for service failures)
Should you have additional Audio/Visual needs please contact:

Joel Lopez
Director of Sales - Southern Audio Visual
telephone305.913.8320 | jlopez@mohg.com


EXHIBIT SPACE GUIDELINES

You must adhere to the following guidelines. If you have any questions, please contact us.

Permitted Placement of Materials (signs, TV monitors, magazine racks, etc.)

  • Must be on the table or behind it
  • May not exceed a height of 8 feet (as measured from the floor)
  • Total combined width of materials located behind the table may not exceed (6, 8 or 10 feet depending on which exhibit space you reserved).
  • Depth of materials behind the table (including video carts/platforms) must not exceed 24 inches.

* View Exhibit Guidelines Diagram *

Please, Do Not:

  • Affix anything to the walls

  • Place ads, brochures or giveaways on tables/chairs in the session room

Exhibit Hours: The exhibit area will be open to all attendees throughout the Conference.

All exhibit representatives will be issued a name badge. Name badges must be worn at all times.
Secure your items: You should take precautions with your belongings. CASRO is not responsible for lost or stolen items.


SHIPPING TO THE EVENT

Any materials being sent to the hotel must be marked a follows:

1. Complete Return Address

2. Address as follows:

Mandarin Oriental Hotel

Attention: Ron Rogers

Hold for: CASRO/(exhibitor name here)

500 Brickell Key Drive

Miami, FL 33131

Your packages will be moved from the shipping area and placed in the exhibit room prior to set-up time.

Materials CANNOT arrive before October 15 . A maximum of 5 boxes may be sent on complimentary basis. Handling of additional boxes will be billed at 3.50 each.


SET-UP / BREAKDOWN

Exhibit Setup

5-7 p.m. on Tuesday, October 20 and 6-7:30 a.m. on Wed. 10/21
Note: All exhibits must be fully installed by Wednesday, October 21 at 7:30 a.m.


Exhibit Breakdown

Friday, October 23 – after 10:30 a.m.



Exhibit Hours. The exhibit area is open throughout the conference. View Conference Program for details.


OUTGOING PACKAGES

  • Please place return shipping forms on your packages.
  • Leave the outbound material in front of your table.

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