Exhibitor Information Package – Annual Conference 2014
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EXHIBITOR INFORMATION

If you have any additional questions please e-mail us or call 631.928.6954

Order Audio Visual | Program | Map of Exhibit Room | Exhibit Space Guidelines


BEFORE THE EVENT

AT THE EVENT





WELCOME BAG

All exhibitors have the opportunity to have a branded giveaway or sales sheet included in the conference welcome bag. If you would like to take advantage of this opportunity the items must arrive at the CASRO office no later than September 10. A quantity of 250 is required.

Shipping address:
CASRO
170 North Country Road, Suite 4
Port Jefferson, NY 11777



COMPANY LOGO & COMPANY DESCRIPTION

We will include your company logo on the event webpage and a brief company description in the conference mobile app.

Logos
: In jpeg format (saved as RGB or CMYK, 300 dpi, maximum image quality)

Company description - Please provide a brief description using approximately 100 words. casro reservs the right to edit prior to posting.
 
Please email your logo and description to ___ at __.
_________________________________________________________________________________________________
RENT AUDIO/VISUAL EQUIPMENT

Included in the exhibit fee are the following:
  • Skirted table
  • Two Chairs
  • Electric
  • Wireless Internet
    (connection will be available in the exhibit room only. CASRO is not responsible for service failures)
Should you have additional Audio/Visual needs please use the attached form.

EXHIBIT SPACE GUIDELINES

You must adhere to the following guidelines. If you have any questions, please contact us.

 

Permitted Placement of Materials (signs, TV monitors, magazine racks, etc.)

  • Must be on the table or behind it
  • May not exceed a height of 8 feet (as measured from the floor)
  • Total combined width of materials located behind the table may not exceed (6, 8 or 10 feet depending on which exhibit space you reserved).
  • Depth of materials behind the table (including video carts/platforms) must not exceed 24 inches.

* View Exhibit Guidelines Diagram *

Please, Do Not:

  • Affix anything to the walls

  • Place ads, brochures or giveaways on tables/chairs in the session room

Exhibit Hours: The exhibit area will be open to all attendees throughout the Conference.

Raffles/Giveaways: The announcement of your prize giveaway may be included with other prize announcements during the final morning of the event (Thursday, October 2 from 8-9 a.m.). If you wish to have your prize announced, you must contact us prior to the conference.

All exhibit representatives will be issued a name badge.

Name badges must be worn at all times.Secure your items:

You should take precautions with your belongings.CASRO is not responsible for lost or stolen items.


SHIPPING TO THE EVENT

Address for Packages:

Attn: Kristen Folk
CASRO
Four Seasons Hotel Denver
1111 14th Street
Denver, CO 80202


Your packages will be moved from the shipping area and placed in the exhibit room prior to set-up time.

Materials CANNOT arrive before September 24 without incurring a daily storage fee from the hotel.

Please note: There will be a $3 per box handling fee, a $100 handling fee per pallet. These fees are the responsibility of the Exhibitor.


SET-UP / BREAKDOWN


Exhibit Setup

Monday, September 29, 5:00-8:00 p.m.

Tuesday, September 30, 6:00-7:30 a.m.

Note: All exhibits must be fully installed by Tuesday, September 30 at 7:30 a.m.


Exhibit Breakdown
Thursday, October 2, 10:00 a.m.-11:00 a.m.



Exhibit Hours. The exhibit area is open throughout the conference. View the Program fro details

Tuesday
7:30 am - Breakfast
9:45 am - Break with exhibitors
12:05 pm - Lunch
3:05 pm - Break with Exhibitors
5:15 pm - Adjournment
5:30 pm - Cocktail reception with exhibitors
7:00 pm - Dinner

Wednesday
8:00 am - Breakfast
11:00 am - Break with exhibitors
1:30 pm Adjournment
6:00 pm - Cocktail reception with exhibitors
7:00 pm - Dinner

Thursday
7:45 am - Breakfast
12:00 pm - Adjournment


RETURN SHIPPING

  • Please place return shipping forms on your packages. If you have a rush/priority shipment, please notify a hotel or CASRO representative.
  • Leave the outbound material in front of your table.

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10/24/2016 » 10/27/2016

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