Exhibitor Information Package – Digital Research Conference 2015
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Digital Research Conference

Nashville, Tennessee | February 11 & 12, 2015



EXHIBITOR INFORMATION

If you have any additional questions please e-mail us or call 631.928.6954

Program | Map of Exhibit Room | Exhibit Space Guidelines | Hutton Hotel AV Price List & Contact Information


BEFORE THE EVENT

AT THE EVENT




COMPANY LOGO & DESCRIPTION
We will include your company logo on the event webpage and a brief company description will appear in the printed program and the conference mobile app.

Logos
: In jpeg format (saved as RGB or CMYK, 300 dpi, maximum image quality)
Company Description - Please provide a brief description (approximately 100 words). CASRO reserves the right to edit prior to publishing.
 
Please email your logo and description to meg.collins@casro.org
_________________________________________________________________________________________________
RENT AUDIO/VISUAL EQUIPMENT

Included in the exhibit fee are the following:
  • Skirted six-foot table
  • Two Chairs
  • Electric/Powerstrip
  • Wireless Internet
    (connection will be available in the exhibit room only. CASRO is not responsible for service failures)
Should you have additional Audio/Visual needs please see this form.

EXHIBIT SPACE GUIDELINES

You must adhere to the following guidelines. If you have any questions, please contact us.

Permitted Placement of Materials (signs, TV monitors, magazine racks, etc.)

  • Must be on the table or behind it
  • May not exceed a height of 8 feet (as measured from the floor)
  • Total combined width of materials located behind the table may not exceed (6, 8 or 10 feet depending on which exhibit space you reserved).
  • Depth of materials behind the table (including video carts/platforms) must not exceed 24 inches.

* View Exhibit Guidelines Diagram *

Please, Do Not:

  • Affix anything to the walls

  • Place ads, brochures or giveaways on tables/chairs in the session room

Exhibit Hours: The exhibit area will be open to all attendees throughout the Conference.

All exhibit representatives will be issued a name badge. Name badges must be worn at all times.
Secure your items: You should take precautions with your belongings. CASRO is not responsible for lost or stolen items.


SHIPPING TO THE EVENT

Any materials being sent to the hotel must be marked a follows:

1.Complete Return Address
2. Number of Boxes (Example: Box 1 of 2)
3. Address as follows:
Hutton Hotel
Attn: Exhibitors Name (CASRO Digital)
1808 West End Avenue
Nashville, TN 37203

Your packages will be moved from the shipping area and placed in the exhibit room prior to set-up time.

Materials CANNOT arrive before February 6 without incurring a daily storage fee from the hotel.

Please note: There will be a handling fee for inbound & outbound packages, please see chart below. These fees are the responsibility of the Exhibitor.

INBOUND/OUTBOUND PACKAGE HANDLING FEES

0 to 4.99 pounds

$5.00 each
5 to 19.99 pounds

$10.00 each
20 to 49.99 pounds

$15.00 each
Over $50 pounds

$25.00 each
Crates/Pallets

$75.00 each


SET-UP / BREAKDOWN

Exhibit Setup

Tuesday, February 10, 4-7 p.m. and Wednesday, February 11, 6-8 a.m.
Note: All exhibits must be fully installed by Wednesday, February 11 by 8 a.m.


Exhibit Breakdown

Thursday, February 12, after 1:50 p.m.



Exhibit Hours. The exhibit area is open throughout the conference. View Conference Program for details.


OUTGOING PACKAGES

FedEx & UPS will both pick up at the hotel. Before you depart from the hotel ensure that a pick up has been scheduled or UPS & FedEx will not pick up the package.

  • Please place return shipping forms on your packages.
  • Leave the outbound material in front of your table.

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